Privacy Policy

Your Privacy

The People Space (“we” or “us”) knows that you care how information about you is used and shared. This Privacy Policy is for the website www.thepeoplespace.com served by On and Off Communications Limited and explains when and why what information of yours will be collected by The People Space, how the information will be used, the conditions under which we may disclose it to others, and how you can control the collection, correction and/or deletion of information. We will not use or share your information with anyone except as described in this Privacy Policy.

This website and its owners take an active approach to user privacy and ensure the necessary steps are taken to protect the privacy of its users throughout their visiting experience. This website complies to all UK national laws and European laws and requirements for user privacy.

Any questions regarding this Policy and our privacy practices should be sent by email to sian@thepeoplespace.com or by writing to The People Space, 248 Brockley Road, London, SE4 2SF.

Who we are
The People Space ™ helps HR and people leaders to understand, navigate through and remain relevant in the Fourth Industrial age through useful, accessible, original and expertly-curated content from influential and award-winning practitioners, thinkers and writers.

Our vision is to positively promote the value created by people in an age when increasingly humans will work alongside machines. Our mission is Inspiring People Leaders to Seize the Future of Work.

The People Space is a trading name of On and Off Communications. Our registered company number is 7051898 and VAT number GB 264 7045 00. Our registered address is 248 Brockley Road, London, SE4 2SF United Kingdom.

How do we collect information from you?

We obtain information about you when you use our website, for example, when you subscribe to our newsletter, register to attend a webinar or event, or request further information about one of our services, such as the PeopleSpaceLeaders membership site or Brand Partner packages. We also use GDPR compliant list brokers to acquire targeted data under legitimate interests. Please see our legitimate interests Policy at the end of bottom of this Privacy Policy.

What type of information is collected from you?

The personal information we collect might include your name, job title, company name and address, email address, telephone number, IP address, information regarding what website pages are accessed and when and payment details if you purchase a subscription or other service.

How is your information used?

We may use your information to:

  • contact you to confirm your newsletter subscription
  • contact you following an enquiry
  • contact you following a registration to webinar or another event
  • to carry out our obligations arising from any contracts entered into by you and us
  • seek your views or comments on the services we provide
  • notify you of changes to our services
  • send you communications and newsletters which you have requested and that may be of interest to you

Use of ‘cookies’

Like many other websites, ThePeopleSpace website uses cookies. ‘Cookies’ are small pieces of information sent by an organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual. This helps us to improve our website and deliver a better more personalised service.

It is possible to switch off cookies by setting your browser preferences. Turning cookies of may result in a loss of functionality when using our website.

This website uses tracking software to monitor its visitors to better understand how they use the website. This software is provided by Google Analytics, which uses cookies to track visitor usage. The software will save a cookie to your computer’s hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google's privacy policy for further information.

Other cookies may be stored to your computer’s hard drive by external vendors when this website uses referral programs, sponsored links or adverts. Such cookies are used for conversion and referral tracking and typically expire after 30 days, though some may take longer. No personal information is stored, saved or collected.

Links to other websites

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

In addition, if you linked to our website from a third-party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third-party site and recommend that you check the policy of that third-party site.

Who has access to your information?

We do not share your information with third parties for any purpose, unless you have expressly given consent.

However, we use external providers to enable us to deliver our services, and transfer information to those organisations in order for them to carry out this service. We use marketing automation platforms for sign-ups and to deliver our newsletters and a platform to deliver our webinars. Campaigns may contain tracking facilities within the actual email. Subscriber activity is tracked and stored in a database for future analysis and evaluation. Such tracked activity may include; the opening of emails, forwarding of emails, the clicking of links within the email content, times, dates and frequency of activity. This information is used to refine future email campaigns and supply the user with more relevant content based around their activity.
 
We may also transfer your personal information to a third party as part of a sale of some or all of our business and assets to any third party or as part of any business restructuring or reorganisation, or if we’re under a duty to disclose or share your personal data in order to comply with any legal obligation. However, we will take steps with the aim of ensuring that your privacy rights continue to be protected.

Your choices

You have a choice about whether or not you wish to continue receiving information from us. If you do not want to receive newsletters or marketing communications from us, then click on the unsubscribe link at the bottom of a communication or contact us at any time by email: sian@thepeoplespace.com.

For how long is your personal information retained by us?

Unless we explain otherwise to you, we’ll hold your personal information based on the following criteria:

  • For as long as we have reasonable business needs, such as managing our relationship with you and managing our operations;
  • For as long as we provide services to you;
  • Retention periods in line with legal and regulatory requirements or guidance.

What are your rights under data protection laws/GDPR?

Here is a list of the rights that all individuals have under data protection laws. They don’t apply in all circumstances. If you wish to use any of them, we’ll explain at that time if they are engaged or not.

  • The right to be informed about the processing of your personal information;
  • The right to have your personal information corrected if it is inaccurate and to have incomplete personal information completed;
  • The right to object to processing of your personal information;
  • The right to restrict processing of your personal information;
  • The right to have your personal information erased (the “right to be forgotten”);
  • The right to request access to your personal information and to obtain information about how we process it;
  • The right to move, copy or transfer your personal information (“data portability”);
  • Rights in relation to automated decision making which has a legal effect or otherwise significantly affects you.

You have the right to complain to the Information Commissioner’s Office which enforces data protection laws:https://ico.org.uk/. You can contact us at 248 Brockley Road, London, SE4 2SF United Kingdom.

Your right to object

You have the right to object to certain purposes for processing, in particular to data processed for direct marketing purposes and to data processed for certain reasons based on our legitimate interests. You can contact us at 248 Brockley Road, London, SE4 2SF United Kingdom to exercise these rights.

How you can access and update your information

The accuracy of your information is important to us. If you change job or email address, or any of the other information we hold is inaccurate or out of date, please email us at: sian@thepeoplespace.com, or write to us at: 248 Brockley Road, London, SE4 2SF United Kingdom.

You have the right to ask for a copy of the information The People Space holds about you – a small fee of £5 may be chargeable to cover our costs in providing you with details of the information we hold about you.

Security precautions in place to protect the loss, misuse or alteration of your information

When you give us personal information, we take steps to ensure that it’s treated securely.

Non-sensitive details (your email address etc) are transmitted normally over the Internet, and this can never be guaranteed to be 100% secure. As a result, while we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us, and you do so at your own risk. Once we receive your information, we make our best effort to ensure its security on our systems. Where we have given (or where you have chosen) a password which enables you to access certain parts of our websites, you are responsible for keeping this password confidential. We ask you not to share your password with anyone.

Transferring your information outside of Europe

As part of the services offered to you through this website, the information which you provide to us may be transferred to countries outside the European Union (“EU”). By way of example, this may happen if any of our servers are from time to time located in a country outside of the EU. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EU in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy. If you use our services while you are outside the EU, your information may be transferred outside the EU in order to provide you with those services.

LEGITIMATE INTERESTS POLICY

To comply with GDPR, The People Space has carried out a Legitimate Interests Assessment which is documented below:

Purpose of Processing

The People Space has a legitimate interest to process personal data relating to HR decision makers and budget holders in organisations in the UK and rest of Europe in order to promote itself. The data is acquired from list brokers, who gather this data from publicly-available sources and directly from the companies concerned.

Lawful Business Objective

The processing is necessary for business-to-business marketing purposes; a lawful business objective specifically identified by the Privacy and Electronic Communications Regulations 2003 (PECR). Recital 47 of the GDPR identifies direct marketing as a legitimate use of personal information.

Reasonable Expectation

The data subjects are senior business people with decision making and budgetary responsibilities and can reasonably expect to be contacted with marketing material relating to their professional roles.

Adequate, Relevant & Limited

The data collected is limited to names of senior managers and directors, their job titles, company addresses, company landline telephone numbers and corporate email addresses. If a person leaves their role, their name and contact details are deleted from the database.

Opt Out

If a data subject requests that their data is removed from the database, it is removed or supressed so that it cannot be accessed or added again at a later date.

Valuable Service

The People Space provides a valuable service to senior HR and people leaders with timely, expert and practical insights to help them in their job role and with personal development. In the absence of The People Space and similar high-quality service providers, people leaders would not have access to learnings and information to help them upskill and adapt to changes in the business world, which would have a detrimental effect on the success of their businesses and the wider economy.

 

Review of this Policy

We keep this Policy under regular review. This Policy was last updated in May 2018.

May 2018 The People Space, trading name of On and Off Communications Limited